5K Fundraising and Event Manager

Job Summary:

The 5K Fundraising and Event Manager is responsible for planning, coordinating, and executing SOS Children’s Villages Florida’s annual 5K charity run/walk. This role plays a critical part in advancing the nonprofit’s mission by raising funds, engaging the community, and creating an exceptional participant experience. The ideal candidate is a detail-oriented event professional with strong project management, fundraising, and relationship-building skills.

Key Responsibilities

Fundraising & Sponsorship

• Collaborate with the development team to set and achieve fundraising goals.
• Identify, cultivate, and secure sponsorships from businesses, corporations, and community partners.
• Manage in-kind donations (food, water, prizes, etc.).
• Support participants in peer-to-peer fundraising efforts through resources and coaching.

Event Planning & Logistics

• Develop and manage a comprehensive project timeline and budget for the 5K.
• Secure permits, insurance, and compliance with city/state regulations.
• Coordinate race-day logistics including site layout, course design, signage, timing systems, safety measures, and contingency plans.
• Source and manage vendors (tents, staging, AV, timing, refreshments, security, etc.).
• Oversee event-day operations and ensure a positive participant and volunteer experience.

Marketing & Community Engagement

• Develop and execute a marketing plan to maximize participation and visibility.
• Work with communications staff to create promotional materials, social media campaigns, and email outreach.
• Build community partnerships with schools, clubs, and local organizations to boost participation.
• Act as an ambassador for the nonprofit’s mission through public speaking and community presence.

Volunteer Coordination

• Recruit, train, and supervise volunteers for event preparation and race-day roles.
• Develop recognition efforts to appreciate volunteers and community partners.

Administration & Reporting

• Track expenses, sponsorships, and participant registrations.
• Provide post-event reporting including financial results, participant/volunteer feedback, and recommendations for improvement.
• Ensure donor and sponsor stewardship following the event.

Qualifications

• Bachelor’s degree in nonprofit management, event management, marketing, or related field (or equivalent experience).
• 2–4 years of experience in fundraising, and event management (nonprofit experience preferred).
• Strong organizational and multitasking skills; ability to manage multiple deadlines.
• Excellent communication and interpersonal skills; comfortable with public speaking.
• Experience with peer-to-peer fundraising platforms, CRM databases, and registration software a plus.
• Ability to work evenings/weekends leading up to and during the event.
• Passion for the mission of SOS Children’s Villages Florida and enthusiasm for community engagement.

Key Competencies

• Project Management
• Fundraising & Sponsorship Development
• Volunteer Leadership
• Creative Problem Solving
• Collaboration & Teamwork
• Flexibility & Adaptability